Privacy Notice
PERSONAL DATA PRIVACY NOTICE OF CHAROEN POKPHAND GROUP COMPANY LIMITED
1. General Provisions
For the purpose of complying with the Personal Data Protection Act B.E. 2562 (2019) and subordinate laws issued thereunder, including any amendments which may be made thereto, (“Laws on Personal Data Protection”), Charoen Pokphand Group Company Limited (“Company”) has prepared this personal data privacy notice (“Privacy Notice”) to inform you regarding how the Company handles information which can or may identify you, whether directly or indirectly, according to the Laws on Personal Data Protection (“Personal Data”), for instance, the methods by which Personal Data is collected, used, disclosed or dealt with, whether by manual or automated means, such as recording, organization, storage, adaptation or alteration, retrieval, sending, transfer, disclosure or making available by any means, alignment, combination, prohibition of access or restriction, erasure or destruction (“Processing”, “Process”, “Processes” or “Processed”), as well as to notify you of the purposes for such Processing, the retention period of Personal Data, and your rights as the data subject. In this regard, the Company recommends that you read and understand the following terms under the Privacy Notice:
2. The Categories of Persons whom the Company Collects Personal Data and the Sources of Personal Data
2.1 Under this Privacy Notice, the categories of persons from whom the Company collects and Processes Personal Data and the source of such Personal Data are as follows:
| Category | Details | Sources of Personal Data | |
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| (a) | Customers | Persons who purchase products and/or use the services of the Company and/or those who are expected to purchase products and/or use the services of the Company (prospective customers), or any other persons having similar characteristics such as persons who participate in activities, seminars, or bids, website users, application users, persons who make contact to request to receive information or services from the Company, and persons who provide responses to surveys concerning products and/or services of the Company, etc. They shall also include persons who are related to or are representatives of customers who are juristic persons and persons whose Personal Data appear in the relevant documents and processes. Please see further details in the Privacy Notice for processes relating to customers of CP Group Company Limited. Please see further details in the Privacy Notice for processes relating to customers of CP Group Company Limited. |
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| (b) | Vendors | Persons who provide quotations for products and/or services to be sold to the Company or have any other relationships of a similar nature with the Company, such as service providers, consultants, experts, academics, lecturers, participants in business projects, contracting parties or any other persons having similar characteristics, etc. They shall also include natural persons who are related to or act as representatives of the vendors who are juristic persons and persons whose Personal Data appear in the relevant documents and processes. Please see further details in the Privacy Notice for processes relating to vendors of CP Group Company Limited. |
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| (c) | Directors and personnel | Persons who work or perform any duties for the Company and receive salary, wages, welfare benefits or any other compensation from the Company, irrespective of what such compensation is called, such as directors, executives, managers, employees, personnel, trainees or any other persons having similar characteristics. They shall include persons related to the directors and personnel of the Company and persons whose Personal Data appear in the relevant documents and processes, such as family members, reference person, and persons who may be contacted in case of emergency, etc. Please see further details in the Privacy Notice for processes relating to the personnel of CP Group Company Limited. |
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| (d) | Job applicants | Persons who may be selected to be personnel of the Company. They shall include persons relating to the job applicants and persons whose Personal Data are contained in the documents relating to the job applications, such as family members, reference person, and persons who may be contacted in case of emergency, etc. The Company may directly collect Personal Data of the job applicants by itself or obtain the Personal Data from a third party. |
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| (e) | General public | Any person who does not fall into the above categories of persons whose Personal Data is Processed by the Company, irrespective of whether such Personal Data is directly received by the Company, automatically collected through the use of Cookies or other technologies, or provided by a third party. An example of such person includes a person whose image is recorded by CCTV or who accesses the Company’s website, etc. |
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2.2 In some cases, the Company may collect your Personal Data by automated means such as the use of Cookies or other similar technologies. For more details, please see the Company’s Cookie Policy.
2.3 In collecting your Personal Data, you will be informed of the details as set out in this Privacy Notice, including but not limited to, the lawful basis for the collection, use, disclosure and/or Processing of Personal Data in accordance with the lawful purposes, or in the event that the Laws on Personal Data Protection require your consent for any Processing of Personal Data, the Company will request your explicit consent.
2.4 Where the Company has previously collected your Personal Data before the Laws on Personal Data Protection have become effective, the Company will continue to collect and use your Personal Data in accordance with the original purposes of collection. In this regard, you have the right to withdraw your consent by contacting the Company using the contact details set out in Clause 8 of this Privacy Notice. However, the Company reserves the right to consider your request for the withdrawal of consent and proceed in accordance with the Laws on Personal Data Protection.
3. Collected Personal Data
Your Personal Data that is collected and Processed under this Privacy Notice, regardless of whether such Personal Data was directly provided by you to the Company or automatically collected from you by the Company, or was provided to the Company by third parties, includes the following:
3.1 Personal information, such as first name, last name, date/month/year of birth, age, sex, weight, height, national identification number, photograph, signature, nationality, race, religion, marital status, military status, information concerning family members (such as father, mother, spouse and child), health conditions, biometric data (such as finger print, palm print and facial simulation), etc.
3.2 Contact information, such as address as stated on the national identification card, address as stated in the house registration book, delivery address, billing address, telephone number, fax number, e-mail, Line ID, person who may be contacted in case of emergency, and details of reference person, etc.
3.3 Business information, such as details concerning the customer’s factory (such as name, registration number, location, contact details), terms of trade, etc.
3.4 Information concerning sale and purchase transaction, such as vendor code, details of the wishlisted product, details of delivery, account number and monetary amount, etc.
3.5 Information concerning payment, such as the monetary amount, the credit limit, the payment terms, the account number, Personal Data which appears in the tax invoice, cheque and cheque stub, payment voucher, receipt, receipt voucher and debit application form, etc.
3.6 Information that is used as supporting evidence of the execution of transactions and juristic acts, such as Personal Data which appears in a copy of the national identification card, copy of passport, copy of house registration book, copy of change of name certificate, copy of factory license, registration form, copy of documents of title over land, customer’s account opening form, document certifying non-related party, power of attorney, company affidavit, PhorPor. 09/20, map, security documents (such as title deed, bank guarantee, personal guarantee), sale and purchase agreement or any other agreement relating to the transaction, delivery order, copy of lawyer’s license, professional license or business license, copy of military service certificate, copy of bank account book, copy of marriage certificate, copy of birth certificate, form for approval of salary of new staff and monthly staff, medical certificate, result of pre-employment medical check, form for specifying beneficiary, social security application form, letter of consent for personal background check, result of personal background check, employment contract, letter of guarantee for performance of employment contract and related documents (such as certificate of employment specifying job position, copy of civil servant card, certificate of employment specifying salary, copy of business registration, or document on the incorporation of the company containing the name of the guarantor for performance of employment contract as the owner or partner, etc.), directorship agreement and power of attorney, etc.
3.7 Information on education and training, such as academic and training background (such as name of educational institution, program, and year of graduation), academic certificate, transcript, language skills, computer skills, details on training and tests, activities participated in during the time of study, etc.
3.8 Information on job application, such as personal background, history of employment, details which appear in resume/CV, criminal record, position that is being applied for, expected salary, information on job interview, evidence or letter being referred to, and information which appears in the interview assessment (such as assessment result, knowledge and experience, personal characteristics, team work, and ability), etc.
3.9 Information on work and assessment, such as personnel code, position, department, affiliation, chain of command, performance assessment, working behavior, achievement and/or award received, training information, disciplinary action information, details which appear in personnel transfer document of the Company, personnel on loan contract, letter of resignation, and reason for the resignation, etc.
3.10 Information on benefits and remuneration, such as salary, wages, reward, bonus, pension details, welfare, bank account number, guarantor’s details, beneficiary’s details, social security details, provident fund details, tax details, tax deduction details, health benefit details (including for family member) and/or other benefits, Personal Data which appears in medical certificates, annual health reports, maternity leave forms, welfare money lending forms, salary reduction consent letters, receipts, invoices, compensation request forms (for accident and life insurance) and retirement benefit request forms, etc.
3.11 Information on registration statistics, such as starting date, probation end date, working date and time, hours of work, hours of overtime work, annual leave, leave date, leave form, leave details including reasons for such leave, the Company entry and exit record, and usage record of systems of the Company, etc.
3.12 Technical information, such as a log file, IP Address, and information that the Company collects through the use of Cookies or other similar technologies, etc.
3.13 Other information, such as voice recording of conversations, and photo and video recording by means of CCTV, any information that you sent to us for the website connecting such as comment and your location etc.
4. Purposes and Lawful Basis for the Collection, Use, Disclosure and Processing of Personal Data
4.1 The Company Processes your Personal Data for the following purposes and lawful basis (collectively, the “Purposes”):
| No. | Purposes | Lawful basis of the Processing |
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| A. For a purpose relating to selling products and services to customers and other relevant transactions | ||
| (1) | For membership registration or customer account opening |
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| (2) | For entering into agreements for sale and purchase of products and services |
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| (3) | For management of customer orders, preparation of products and/or services, and other relevant transactions |
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| (4) | For changing information relating to customers and receiving complaints |
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| B. For a purpose relating to procurement with vendors, using services of service providers and other relevant transactions | ||
| (1) | For procurement and the selection of vendors or any other persons having similar characteristics |
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| (2) | For registering new vendors or any other persons having similar characteristics |
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| (3) | For execution and management of agreements between the Company and any other contractual parties |
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| (4) | For performing obligations under agreements made with vendors or any other persons having similar characteristics |
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| C. For a purpose relating to communications and marketing | ||
| (1) | For communicating with you. |
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| (2) | For public relations and marketing activities of the Company. |
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| D. For a purpose relating to the analysis of information and the improvement of the quality of the products and services of the Company | ||
| (1) | For analyzing your use of websites, applications, or other media. |
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| E. For a purpose relating to human resource management | ||
| (1) | For recruitment, job applicant selection, interview, and any transactions in relation to the recruitment process. |
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| (2) | For any other processes in relation to employment such as conducing medical check-ups before commencement of the job, criminal record check, and entering into an employment contract, etc. |
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| (3) | For management of welfare and benefit of directors and personnel, including but not limited to welfare money loan, medical expense reimbursement, discounts for directors and personnel, annual physical examination, insurance, and claims related to insurance |
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| (4) | For the purpose of the performance of duty of directors and personnel according to the employment contract, employment agreement, appointment contract, or any other contracts entered into with the Company (as the case may be) |
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| (5) | For the purpose of salary payment, bonus, remuneration or any other benefits |
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| (6) | For the purpose of the management of training personnel |
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| F. For the purpose of compliance with relevant laws which are applicable to the Company and for the establishment of legal claims | ||
| (1) | For compliance with relevant laws which are applicable to the Company. |
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| (2) | For the establishment of legal claims and any other relevant proceedings. |
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| G. For the purpose relating to security | ||
| (1) | For monitoring, protecting and ensuring the security of persons and properties of the Company and the general public. |
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| H. Any activities that are necessary and beneficial to you and any other purposes | ||
| (1) | For any transaction that is necessary and beneficial to you or those which are directly related to the purposes set forth above. |
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| (2) | For other purposes that the Company will notify you of. |
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4.2 Your Personal Data, which the Company will Process for the Purposes set forth in Clause 4.1 above that relate to the compliance with laws or contracts or are necessary for entering into contracts with you, is the data which is necessary for the achievement of the said Purposes. If you do not intend to provide such Personal Data to the Company, there may be legal implications or the Company may not be able to perform its duties pursuant to the contract which has been entered into with you or may not be able to enter into a contract with you (as the case may be). In such event, it may be necessary for the Company to decline to enter into the contract with you or to cancel the sale and purchase or the provision of any relevant services to you, whether in whole or in part.
4.3 In the event that the Company will Process your Personal Data in a manner and/or for purposes which are not consistent with the Purposes set forth above, the Company will put in place additional policies or notifications for the protection of Personal Data and/or send a notice to you to provide explanations concerning such Processing of Personal Data. In this regard, you should review such additional policies or notifications in conjunction with this Privacy Notice (as the case may be).
5. Disclosure of Personal Data
5.1 The Company may disclose your Personal Data in accordance with the Purposes and the rules prescribed under the laws to the following entities and persons:
(a) Charoen Pokphand Group, in and outside Thailand, including executives, directors, staff, employees and/or relevant in-house personnel, and as necessary on a need-to-know basis for the Processing of your Personal Data.
(b) Business partners, service providers, and data processors designated or hired by the Company to perform duties in connection with the management/Processing of Personal Data for the Company in the provision of various services, such as personnel’s physical examinations by business partners, information technological services, data recording services, payment services, mailing services, delivery services, printing services, health services, insurance services, training services, data analysis services, research services, marketing services, or any other services which may be beneficial to you or relevant to the Company’s business operations, such as commercial banks, hospitals, life insurance companies, and non-life insurance companies, etc.
(c) Advisors of the Company, such as legal advisors, lawyers, auditors, or any other internal and external experts of the Company, etc.
(d) Relevant governmental agencies which have supervisory duties under the laws or which have requested the disclosure pursuant to their lawful powers or relevant to the legal process or which were granted permission pursuant to applicable laws, such as the Department of Labour Protection and Welfare, Department of Skill Development, Department of Empowerment of Persons with Disabilities, Social Security Office, Department of Provincial Administration, Department of Business Development, Department of Intellectual Property, Office of the Personal Data Protection Commission, Office of Trade Competition Commission, Royal Thai Police, Office of the Attorney General, court, and Legal Execution Department, etc.
(e) Customers, vendors, contracting parties of the Company which you have contacted or are relevant to your duty or position, or any other person in similar manners.
(f) Any persons or other entities that you have given consent to disclose your Personal Data to, such as the disclosure of processed images of activities through various media platforms of the Company to the general public.
5.2 The disclosure of your Personal Data to third parties shall be in accordance with the Purposes or other purposes permitted by law, provided that if the law requires your consent to be provided, the Company will request your prior consent.
5.3 In the event that the Company discloses your Personal Data to third parties, the Company will put in place appropriate safeguards to protect the Personal Data that has been disclosed and to comply with the standards and duties relating to the protection of Personal Data as prescribed by the Laws on Personal Data Protection. Where the Company sends or transfers your Personal Data outside Thailand, the Company will ensure that the recipient country, the international organization or such overseas recipient has a sufficient standard for the protection of Personal Data. In some cases, the Company may request your consent for the transfer of your Personal Data outside Thailand, subject to the requirements under Laws on Personal Data Protection.
6. Retention Period
The Company will retain your Personal Data for the period necessary to fulfil the Purposes for which the Personal Data was Processed, whereby the retention period will vary depending on the Purposes for which such Personal Data was collected and Processed. The Company will retain Personal Data for the period prescribed under the applicable laws (if any) by considering the statute of limitations under the laws for any legal proceedings that may occur from or in relation to the documents or Personal Data collected by the Company and having regard to the Company’s business practices and relevant business in relation to each category of Personal Data.
In this regard, the Company will retain your Personal Data for a period not exceeding 10 years, starting from the date your legal relations/transactions with the Company come to an end. However, the Company may retain your Personal Data for a longer period of such time prescribed if the laws permit or such retention of Personal Data is necessary for the establishment of the right of claim of the Company.
After the period of time set forth above has expired, the Company will delete or destroy such Personal Data from the storage or system of the Company and other persons providing services to the Company (if any) or anonymize your Personal Data, unless in the event that the Company can continue to retain such Personal Data as prescribed by the Laws on Personal Data Protection or other applicable laws. In this regard, for additional details regarding the retention period of your Personal Data, you can contact the Company by using the contact details set out in Clause 8 of this Privacy Notice.
7. Your Rights in relation to Personal Data
As the data subject, you have the following rights in relation to your Personal Data, subject to the rules, methods and conditions under the Laws on Personal Data Protection. In this regard, if you wish to make a request to exercise your rights, you can contact the Company by using the contact details set out in Clause 8.of this Privacy Notice.
7.1 Right of Access You have the right to access your Personal Data and may request that the Company provide you with a copy of such Personal Data in accordance with the requirements under the Laws on Personal Data Protection.
7.2 Right to Data Portability You have the right to obtain your Personal Data, including to request that your Personal Data is transmitted to another data controller or to you, except where it is technically unfeasible, in accordance with the requirements under the Laws on Personal Data Protection.
7.3 Right to Object You have the right to raise an objection to the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
7.4 Right to Erasure You may request that the Company delete, destroy or anonymize your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
7.5 Right to Restriction You have the right to request that the Company restrict the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
7.6 Right to Rectification You have the right to request that your Personal Data be rectified if the Personal Data is inaccurate, not up-to-date or incomplete, or may cause a misunderstanding.
7.7 Right to Withdraw Consent If the Company relies on your consent as the legal basis for Processing your Personal Data, you have the right to withdraw such consent which has been provided to the Company at any time.
7.8 Right to Lodge a Complaint If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 8 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
However, the Company reserves the right to consider your request to exercise your rights and act in accordance with the requirements under the Laws on Personal Data Protection.
8. How to Contact the Company
The Company has designated Charoen Pokphand Group Company Limited as the coordinator for matters relating to the Company’s Personal Data protection. If you have any questions or would like to exercise your rights as set out in this Privacy Notice, you may contact the Company using the contact information provided below:
Data Protection Officer
| E-mail: | cpgroup_compliance@cp.co.th |
| Address: | Corporate Compliance Office, Charoen Pokphand Group Company Limited 1 Fortune Tower, 17th Floor, Ratchadaphisek Road, Din Daeng, Din Daeng, Bangkok 10400 |
9. Changes to This Privacy Policy
The Company may make changes to this Privacy Policy from time to time to reflect any changes to our Processing of your Personal Data and to comply with any changes to the Laws on Personal Data Protection or any applicable laws. In this regard, the Company will notify you of any significant changes to the Privacy Policy and the amended Privacy Policy through appropriate means. The Company encourages you to review such communication in order to be aware of any changes made to this Privacy Policy from time to time.
Document code: CPG-001-FM-CCO-PDPA-EN-01-20220531 This Privacy Policy shall be effective from 12 May 2021
PERSONAL DATA PRIVACY NOTICE FOR PROCESSES RELATED TO CUSTOMERS OF CHAROEN POKPHAND GROUP COMPANY LIMITED
1. General Provisions
For the purpose of complying with the Personal Data Protection Act B.E. 2562 (2019) and subordinate laws issued thereunder, including any amendments which may be made thereto, (“Laws on Personal Data Protection”) Charoen Pokphand Group Company Limited (“Company”) has prepared this Personal Data Privacy Notice for processes related to customers of Charoen Pokphand Group Company Limited (“Privacy Notice”) to inform you regarding how the Company handles information which can or may identify you, whether directly or indirectly, according to the Laws on Personal Data Protection (“Personal Data”), such as the methods by which Personal Data is collected, used, disclosed or dealt with, whether by manual or automated means, such as recording, organization, storage, adaptation or alteration, retrieval, sending, transfer, disclosure or making available by any means, alignment, combination, prohibition of access or restriction, erasure or destruction (“Processing”, “Process”, “Processes” or “Processed”), as well as to notify you of the purposes for such Processing, the retention period of Personal Data, and your rights as the data subject. In this regard, the Company recommends that you read and understand the following terms under the Privacy Notice:
2. Groups or Categories of Persons whom the Company Collects Personal Data
Under this Privacy Notice, groups or categories of persons from whom the Company collects and Processes Personal Data are as follows:
2.1 Customers which means persons who purchase products and/or use services of the Company and/or those who are expected to purchase products and/or use the services of the Company (prospective customers), or any other persons having similar characteristics, such as persons who participate in activities, seminars, or bids, website users, application users, persons who make contact to request to receive information or services from the Company, and persons who provide responses to surveys concerning products and/or services of the Company, etc.
2.2 Persons related to customers which means persons who are related to or are representatives of customers, such as executives, directors, employees, representatives, or personnel of customers who are juristic persons, including persons whose Personal Data appear in relevant documents and processes, such as managers, purchasers, consignees, and cheque payers, etc.
3. How the Company Collects and Receives your Personal Data
3.1 The Company collects and receives your Personal Data via the following methods:
(a) Personal Data which you directly provide to the Company
You may directly provide your Personal Data to the Company, such as
- When you engage in communications or make enquiries, provide comments or feedbacks to the Company, regardless of whether in written or oral communications through the website, application, by phone, e-mail, fax, mail, by face-to-face interaction or by any other means;
- When you express an intention to purchase products or use services of the Company, enter into a contract with the Company, or deliver documents containing Personal Data to the Company; and
- When you participate in marketing activities, lucky draws, events or any other activities organized by or on behalf of the Company, etc.
(b) Personal Data which the Company automatically collects from you
The Company may collect your Personal Data by automated means such as the use of Cookies or other similar technologies. For more details, please see the Company’s Cookie Policy
(c) Personal Data which the Company receives from third parties
The Company may receive your Personal Data from third parties, such as
- The collection of information from various service providers of the Company, such as website service providers, application service providers, service providers for public relations and products/services recommendation, and data collection service providers, etc.
- In some cases, the Company may collect your Personal Data from public data sources, data sources containing information relating to your business, or sources containing information relating to trades, irrespective of whether you have disclosed the Personal Data by yourself or have provided consent to somebody else to disclose such Personal Data.
3.2 In collecting your Personal Data, you will be informed of the details as set out in this Privacy Notice, including but not limited to, the lawful basis for the collection, use, disclosure and/or Processing of Personal Data in accordance with the lawful purposes, or in the event that the Laws on Personal Data Protection require your consent for any Processing of Personal Data, the Company will request your explicit consent.
3.3 Where the Company has previously collected your Personal Data before the Laws on Personal Data Protection have become effective, the Company will continue to collect and use your Personal Data in accordance with the original purposes of collection. In this regard, you have the right to withdraw your consent by contacting the Company using the contact details set out in Clause 9 of this Privacy Notice. However, the Company reserves the right to consider your request for the withdrawal of consent and proceed in accordance with the Laws on Personal Data Protection.
4. Collected Personal Data
Your Personal Data that is collected and Processed under this Privacy Notice, regardless of whether such Personal Data was directly provided by you to the Company or automatically collected from you by the Company, or was provided to the Company by third parties, includes the following:
4.1 Personal information, such as first name, last name, nickname, date/month/year of birth, age, sex, national identification number, photograph, and signature, etc.
4.2 Contact information, such as address as stated on the national identification card, address as stated in the house registration book, delivery address, billing address, telephone number, fax number, e-mail, Line ID, and details of person who may be contacted in case of emergency, etc.
4.3 Customer business information, such as type of business, details concerning the customer’s factory (such as name, registration number, location, and contact details, etc.), car number plate and type of car, and term of trading, etc.
4.4 Information concerning payment, such as the monetary amount, the credit limit, the payment terms, the account number, Personal Data which appears in the invoice, tax invoice, receipt, receipt voucher, and debit application form, etc.
4.5 Information that is used as supporting evidence in the Company’s customer registration or execution of transactions, such as Personal Data which appears in a copy of the national identification card, copy of passport, copy of house registration book, copy of change of name certificate, copy of factory license, registration form, copy documents of title over land, customer’s account opening form, documents certifying non-related parties, power of attorney, copy of company affidavit, copy of PhorPor. 09/20, map, security documents (such as title deed, bank guarantee, and personal guarantee), sale and purchase agreement or any other agreements relating to the transaction, and delivery order, etc.
4.6 Technical information, such as log file, IP Address, and information that the Company collects through the use of Cookies or other similar technologies, etc.
4.7 Other information, such as voice recording of conversations, and photo and video recording by means of CCTV, etc.
5. Purposes and Lawful Basis for the Collection, Use, Disclosure and Processing of Personal Data
5.1 The Company Processes your Personal Data for the purposes under lawful basis as follows (collectively, the “Purposes”):
| No. | Purposes | Lawful basis of the Processing |
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| (a) | For the purpose of selection of bidders in the product selling of the Company and any management related to the auction |
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| (b) | For the purpose of entering into agreements and providing collateral |
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| (c) | For the purpose of management of customer orders or any other persons having similar characteristics |
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| (d) | For the purpose of product and/or service preparation and other relevant transactions |
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| (e) | For the purpose of changing information relating to customers in the Company’s system |
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| (f) | For the purpose of receiving complaints from customers, persons related to the customers, or any other persons having similar characteristics |
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| (g) | For the purpose of public relations and marketing activities of the Company |
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| (h) | For the purpose of analyzing your use of websites, applications, or other media in order to improve the quality of services of the Company or for marketing purposes |
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| (i) | For the purpose of communicating with customers or any other persons having similar characteristics |
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| (j) | For the purpose of complying with the laws relating to the Company’s business and legitimate orders of government agencies and relevant officers |
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| (k) | For the purpose of establishment, compliance, exercise or defense of legal claims of the Company |
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| (l) | For the purpose of monitoring, protecting and ensuring the security of persons and properties of the Company |
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| (m) | For any transaction that is necessary and beneficial to you or those which are directly related to the purposes set forth above |
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| (n) | For other purposes that the Company will notify you of |
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5.2 Your Personal Data, which the Company will Process for the Purposes set forth in Clause 5.1 above that relate to the compliance with laws or contracts or are necessary for entering into contracts with you, is the data which is necessary for the achievement of the said Purposes. If you do not intend to provide such Personal Data to the Company, there may be legal implications or the Company may not be able to perform its duties pursuant to the contract which has been entered into with you or may not be able to enter into a contract with you (as the case may be). In such event, it may be necessary for the Company to decline to enter into the contract with you or to cancel the sale and purchase or the provision of any relevant services to you, whether in whole or in part.
5.3 In the event that the Company will Process your Personal Data in a manner and/or for purposes which are not consistent with the Purposes set forth above, the Company will put in place additional policies or notifications for the protection of Personal Data and/or send notice to you to provide explanations concerning such Processing of Personal Data. In this regard, you should review such additional policies or notifications in conjunction with this Privacy Notice (as the case maybe).
6. Disclosure of Personal Data
6.1 The Company may disclose your Personal Data in accordance with the Purposes and the rules prescribed under the laws to the following entities and persons:
(a) Charoen Pokphand Group, in and outside Thailand, including executives, directors, staff, employees and/or relevant in-house personnel, and as necessary on a need-to-know basis for the Processing of your Personal Data.
(b) Business partners, service providers, and data processors designated or hired by the Company to perform duties in connection with the management/Processing of Personal Data for the Company in the provision of various services, such as information technological services, data recording services, payment services, mailing services, delivery services, printing services, data analysis services, research services, marketing services, or any other services which may be beneficial to you or relevant to the Company’s business operation.
(c) Advisors of the Company, such as legal advisors, lawyers, auditors, or any other internal and external experts of the Company.
(d) Relevant governmental agencies which have supervisory duties under the laws or which have requested the disclosure pursuant to their lawful powers or relevant to the legal process or which were granted permission pursuant to applicable laws, such as Revenue Department, Office of the Personal Data Protection Commission, Office of Trade Competition Commission, Royal Thai Police, Office of the Attorney General, and court, etc.
(e) Any persons or other entities that you have given consent to disclose your Personal Data to, such as the disclosure of processed images of activities through various media platforms of the Company to the general public.
6.2 The disclosure of your Personal Data to third parties shall be in accordance with the Purposes or other purposes permitted by law, provided that if the law requires your consent to be provided, the Company will request for your prior consent.
6.3 In the event that the Company discloses your Personal Data to third parties, the Company will put in place appropriate safeguards to protect the Personal Data that has been disclosed and to comply with the standards and duties relating to the protection of Personal Data as prescribed by the Laws on Personal Data Protection. Where the Company sends or transfers your Personal Data outside Thailand, the Company will ensure that the recipient country, the international organization or such overseas recipient has a sufficient standard for the protection of Personal Data. In some cases, the Company may request your consent for the transfer of your Personal Data outside Thailand, subject to the requirements under Laws on Personal Data Protection.
7. Retention Period
The Company will retain your Personal Data for the period necessary to fulfil the Purposes for which the Personal Data was Processed, whereby the retention period will vary depending on the Purposes for which such Personal Data was collected and Processed. The Company will retain Personal Data for the period prescribed under the applicable laws (if any) by considering the statute of limitations under the laws for any legal proceedings that may occur from or in relation to the documents or Personal Data collected by the Company and having regard to the Company’s business practices and relevant business in relation to each category of Personal Data.
In this regard, the Company will retain your Personal Data for the period not exceeding 10 years, starting from the date your legal relations/transactions with the Company come to an end. However, the Company may retain your Personal Data for a longer period of such time prescribed if the laws permit or such retention of Personal Data is necessary for the establishment of the right of claim of the Company.
After the period of time set forth above has expired, the Company will delete or destroy such Personal Data from the storage or system of the Company and other persons providing services to the Company (if any) or anonymize your Personal Data, unless in the event that the Company can continue to retain such Personal Data as prescribed by the Laws on Personal Data Protection or other applicable laws. In this regard, for additional details regarding the retention period of your Personal Data, you can contact the Company by using the contact details set out in Clause 9 of this Privacy Notice.
8. Your Rights in relation to Personal Data
As the data subject, you have the following rights in relation to your Personal Data, subject to the rules, methods and conditions under the Laws on Personal Data Protection. In this regard, if you wish to make a request to exercise your rights, you can contact the Company by using the contact details set out in Clause 9 of this Privacy Notice.
8.1 Right of Access You have the right to access your Personal Data and may request that the Company provide you with a copy of such Personal Data in accordance with the requirements under the Laws on Personal Data Protection.
8.2 Right to Data Portability You have the right to obtain your Personal Data, including to request that your Personal Data is transmitted to another data controller or to you, except where it is technically unfeasible, in accordance with the requirements under the Laws on Personal Data Protection.
8.3 Right to Object You have the right to raise an objection to the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.4 Right to Erasure You may request that the Company delete, destroy or anonymize your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.5 Right to Restriction You have the right to request that the Company restrict the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.6 Right to Rectification You have the right to request that your Personal Data be rectified if the Personal Data is inaccurate, not up-to-date, incomplete, or may cause a misunderstanding.
8.7 Right to Withdraw Consent If the Company relies on your consent as the lawful basis for Processing your Personal Data, you have the right to withdraw such consent which has been provided to the Company at any time.
8.8 Right to Lodge a Complaint If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 9 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 9 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
9. How to Contact the Company
The Company has designated Charoen Pokphand Group Company Limited as the coordinator for matters relating to the Company’s Personal Data protection. If you have any questions or would like to exercise your rights as set out in this Privacy Notice, you may contact the Company using the contact information provided below:
| E-mail: | cpgroup_compliance@cp.co.th |
| Address: | Corporate Compliance Office, Charoen Pokphand Group Company Limited 1 Fortune Tower, 17th Floor, Ratchadaphisek Road, Din Daeng, Din Daeng, Bangkok 10400 |
10. Changes to This Privacy Policy
The Company may make changes to this Privacy Policy from time to time to reflect any changes to our Processing of your Personal Data and to comply with any changes to the Laws on Personal Data Protection or any applicable laws. In this regard, the Company will notify you of any significant changes to the Privacy Policy and the amended Privacy Policy through appropriate means. The Company encourages you to review such communication in order to be aware of any changes made to this Privacy Policy from time to time.
Document code: CPG-002-FM-CCO-PDPA-EN-01-20220531 This Privacy Policy shall be effective from 12 May 2021
PERSONAL DATA PRIVACY NOTICE FOR PROCESSES RELATED TO VENDORS OF CHAROEN POKPHAND GROUP COMPANY LIMITED
1. General Provisions
For the purpose of complying with the Personal Data Protection Act B.E. 2562 (2019) and subordinate laws issued thereunder, including any amendments which may be made thereto, (“Laws on Personal Data Protection”) Charoen Pokphand Group Company Limited (“Company”) has prepared this personal data privacy notice for processes related to vendors of Charoen Pokphand Group Company Limited (“Privacy Notice”) to inform you regarding how the Company handles information which can or may identify you, whether directly or indirectly, according to the Laws on Personal Data Protection (“Personal Data”), for instance, the methods by which Personal Data is collected, used, disclosed or dealt with, whether by manual or automated means, such as recording, organization, storage, adaptation or alteration, retrieval, sending, transfer, disclosure or making available by any means, alignment, combination, prohibition of access or restriction, erasure or destruction (“Processing”, “Process”, “Processes” or “Processed”), as well as to notify you of the purposes for such Processing, the retention period of Personal Data, and your rights as the data subject. In this regard, the Company recommends that you read and understand the following terms under the Privacy Notice:
2. Groups or Categories of Persons from whom the Company Collects Personal Data
Under this Privacy Notice, groups or categories of persons from whom the Company collects and Processes Personal Data are as follows:
2.1 Prospective vendors which means persons who may become vendors of the Company, both in the case where such persons have declared intention to enter into a contract and/or will register as vendors of the Company and in the case where the Company collects Personal Data on its own initiative, such as service providers, consultants, experts, academics, lecturers, those who are interested to participate in a business project, contracting parties or any other persons having similar characteristics, etc.;
2.2 Vendors which means persons who provide quotations for products and/or services to be sold to the Company or have registered as vendors with the Company or have any other relationships of a similar nature with the Company, such as service providers, consultants, experts, academics, participants in a business project, contracting parties or any other persons having similar characteristics, etc.; and
2.3 Persons in relation to prospective vendors or vendors which means natural persons who are related to or act as representatives of the prospective vendors or vendors, such as directors, employees, representatives, or personnel of prospective vendors or vendors who are juristic persons, including those whose Personal Data appears in various documents in connection to relevant processes, such as managers, purchasers, consignees, and cheque payers, etc.
3. How the Company Collects and Receives your Personal Data
3.1 The Company collects and receives your Personal Data via the following methods:
(a) Personal Data which you directly provide to the Company
You may directly provide your Personal Data to the Company, such as when you complete and submit forms online through website or other means, when you enter into a contract with the Company, when you deliver to the Company documents or copies of documents which contain Personal Data, when you make enquiries, provide comments or feedbacks, or send complaints to the Company via telephone, e-mail, fax, mail, or application, etc.
(b) Personal Data which the Company automatically collects from you
The Company may collect your Personal Data by automated means, such as the use of Cookies or other similar technologies. For more details, please see the Company’s Cookie Policy
(c) Personal Data which the Company receives from third parties
The Company may receive your Personal Data from third parties, such as collect your Personal Data from public data sources, sources containing information relating to your business, or sources containing information relating to trades, etc.
3.2 In collecting your Personal Data, you will be informed of the details as set out in this Privacy Notice, including but not limited to, the lawful basis for the collection, use, disclosure and/or Processing of Personal Data in accordance with the lawful purposes, or in the event that the Laws on Personal Data Protection require your consent for any Processing of Personal Data, the Company will request your explicit consent.
3.3 Where the Company has previously collected your Personal Data before the Laws on Personal Data Protection have become effective, the Company will continue to collect and use your Personal Data in accordance with the original purposes of collection. In this regard, you have the right to withdraw your consent by contacting the Company using the contact details set out in Clause 9 of this Privacy Notice. However, the Company reserves the right to consider your request for the withdrawal of consent and proceed in accordance with the Laws on Personal Data Protection.
4. Collected Personal Data
Your Personal Data that is collected and Processed under this Privacy Notice, regardless of whether such Personal Data was directly provided by you to the Company or automatically collected from you by the Company, or was provided to the Company by third parties, includes the following:
4.1 Personal information, such as first name, last name, marital status, date/month/year of birth, age, sex, national identification number, passport number, place of birth, height, date/month/year of expired, photograph, signature, parents name and surname, educational background and employment history etc.
4.2 Contact information, such as address on national identification, address on house registration, telephone number, fax number, e-mail, Line ID, and details of person who may be contacted, etc.
4.3 Information concerning sale and purchase transaction, such as vendor code, details of delivery, account number, and amount of money, etc.
4.4 Information that is used as supporting evidence in the Company’s vendor registration or execution of transactions, such as Personal Data which appears in a copy of national identification card, Tax ID, copy of passport, copy of change of name certificate, copy of house registration book, copy of driving license, car number plate, type of car, copy of title deed, copy of power of attorney, copy of company affidavit, invoice, receipt, cash bill or certification of payment, cheque and cheque stub, payment voucher, copy of bank account, copy of card of company’s authorize person, transfer receipt, copy of PhorPor. 09/20, copy of professional or business license and contract etc.
4.5 Technical information, such as log file, IP Address, and information that the Company collects through the use of Cookies or other similar technologies, etc.
4.6 Other information, such as voice recording of conversations, and photo and video recording by means of CCTV, etc.
5. Purposes and Lawful Basis for the Collection, Use, Disclosure and Processing of Personal Data
5.1 The Company Processes your Personal Data for the purposes under lawful basis as follows (collectively, the “Purposes”):
| No. | Purposes | Lawful basis of the Processing |
|---|---|---|
| (a) | For the purpose of collection of the list of names of prospective vendors or any other persons having similar characteristics for the procurement of the Company |
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| (b) | For the purpose of registration of prospective vendors or any other persons having similar characteristics |
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| (c) | For the purpose of report preparation and analysis of information which are necessary for the business operation of the Company |
|
| (d) | For the purpose of procurement and selection of vendors or any other persons having similar characteristics |
|
| (e) | For the purpose of registration of new vendors or any other persons having similar characteristics, including carrying out requests of vendors or any other persons having similar characteristics |
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| (f) | For the purpose of execution and management of agreements between the Company and any other contractual parties |
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| (g) | For the purpose of performing obligations under agreements made with vendors or any other persons having similar characteristics |
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| (h) | For the purpose of communicating with vendors or any other persons having similar characteristics |
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| (i) | For the purpose of complying with relevant laws which are applicable to the Company’s business and legitimate orders of government agencies and relevant officials |
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| (j) | For the purpose of establishment, compliance, exercise or defense of legal claims, in various stages according to the laws |
|
| (k) | For the purpose of monitoring, protecting and ensuring the security of persons and properties of the Company |
|
| (l) | For any transaction that is necessary and beneficial to you or those which are directly related to the purposes set forth above. |
|
| (m) | For other purposes that the Company will notify you of |
|
5.2 Your Personal Data, which the Company will Process for the Purposes set forth in Clause 5.1 above that relate to the compliance with laws or contracts or are necessary for entering into contracts with you, is the data which is necessary for the achievement of the said Purposes. If you do not intend to provide such Personal Data to the Company, there may be legal implications or the Company may not be able to perform its duties pursuant to the contract which has been entered into with you or may not be able to enter into a contract with you (as the case may be). In such event, it may be necessary for the Company to decline to enter into the contract with you or to cancel the sale and purchase or the provision of any relevant services to you, whether in whole or in part.
5.3 In the event that the Company will Process your Personal Data in a manner and/or for purposes which are not consistent with the Purposes set forth above, the Company will put in place additional policies or notifications for the protection of Personal Data and/or send a notice to you to provide explanations concerning such Processing of Personal Data. In this regard, you should review such additional policies or notifications in conjunction with this Privacy Notice (as the case maybe).
6. Disclosure of Personal Data
6.1 The Company may disclose your Personal Data in accordance with the Purposes and the rules prescribed under the laws to the following entities and persons:
(a) Charoen Pokphand Group, in and outside Thailand, including executives, directors, staff, employees and/or relevant in-house personnel, and as necessary on a need-to-know basis for the Processing of your Personal Data.
(b) Business partners, service providers, and data processors designated or hired by the Company to perform duties in connection with the management/Processing of Personal Data for the Company in the provision of various services, such as employee health check service by business partner, information technological services, data recording services, payment services, mailing services, delivery services, printing services, health care service, insurance service, training service, data analysis services, research services, marketing services, or any other services which may be beneficial to you or relevant to the Company’s business operations such as commercial bank, hospital, insurance company, office of insurance commission, etc.
(c) Advisors of the Company, such as legal advisors, lawyers, auditors, or any other internal and external experts of the Company, etc.
(d) Relevant governmental agencies which have supervisory duties under the laws or which have requested the disclosure pursuant to their lawful powers or relevant to the legal process or which were granted permission pursuant to applicable laws, such as Revenue Department, Ministry of Commerce, Office of the Personal Data Protection Commission, Office of Trade Competition Commission, Royal Thai Police, Office of the Attorney General, and court, etc.
(e) Any persons or any other entities that you have given consent to disclose your Personal Data to.
6.2 The disclosure of your Personal Data to third parties shall be in accordance with the Purposes or other purposes permitted by law, provided that if the law requires your consent to be provided, the Company will request your prior consent.
6.3 In the event that the Company discloses your Personal Data to third parties, the Company will put in place appropriate safeguards to protect the Personal Data that has been disclosed and to comply with the standards and duties relating to the protection of Personal Data as prescribed by the Laws on Personal Data Protection. Where the Company sends or transfers your Personal Data outside Thailand, the Company will ensure that the recipient country, the international organization or such overseas recipient has a sufficient standard for the protection of Personal Data. In some cases, the Company may request your consent for the transfer of your Personal Data outside Thailand, subject to the requirements under Laws on Personal Data Protection.
7. Retention Period
The Company will retain your Personal Data for the period necessary to fulfil the Purposes for which the Personal Data was Processed, whereby the retention period will vary depending on the Purposes for which such Personal Data was collected and Processed. The Company will retain Personal Data for the period prescribed under the applicable laws (if any) by considering the statute of limitations under the laws for any legal proceedings that may occur from or in relation to the documents or Personal Data collected by the Company and having regard to the Company’s business practices and relevant business in relation to each category of Personal Data.
In this regard, the Company will retain your Personal Data for a period not exceeding 10 years, starting from the date your legal relations/transactions with the Company come to an end. However, the Company may retain your Personal Data for a longer period of such time prescribed if the laws permit or such retention of Personal Data is necessary for the establishment of the right of claim of the Company.
After the period of time set forth above has expired, the Company will delete or destroy such Personal Data from the storage or system of the Company and other persons providing services to the Company (if any) or anonymize your Personal Data, unless in the event that the Company can continue to retain such Personal Data as prescribed by the Laws on Personal Data Protection or other applicable laws. In this regard, for additional details regarding the retention period of your Personal Data, you can contact the Company by using the contact details set out in Clause 9 of this Privacy Notice.
8. Your Rights in relation to Personal Data
As the data subject, you have the following rights in relation to your Personal Data, subject to the rules, methods and conditions under the Laws on Personal Data Protection. In this regard, if you wish to make a request to exercise your rights, you can contact the Company by using the contact details set out in Clause 9 of this Privacy Notice.
8.1 Right of Access You have the right to access your Personal Data and may request that the Company provide you with a copy of such Personal Data in accordance with the requirements under the Laws on Personal Data Protection.
8.2 Right to Data Portability You have the right to obtain your Personal Data, including to request that your Personal Data is transmitted to another data controller or to you, except where it is technically unfeasible, in accordance with the requirements under the Laws on Personal Data Protection.
8.3 Right to Object You have the right to raise an objection to the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.4 Right to Erasure You may request that the Company delete, destroy or anonymize your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.5 Right to Restriction You have the right to request that the Company restrict the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.6 Right to Rectification You have the right to request that your Personal Data be rectified if the Personal Data is inaccurate, not up-to-date, incomplete, or may cause a misunderstanding.
8.7 Right to Withdraw Consent If the Company relies on your consent as the lawful basis for Processing your Personal Data, you have the right to withdraw such consent which has been provided to the Company at any time.
8.8 Right to Lodge a Complaint If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 9 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
However, the Company reserve the right to consider your request to exercise your rights and act in accordance with the requirements under the Laws on Personal Data Protection.
9. How to Contact the Company
The Company has designated Charoen Pokphand Group Company Limited as the coordinator for matters relating to the Company’s Personal Data protection. If you have any questions or would like to exercise your rights as set out in this Privacy Notice, you may contact the Company using the contact information provided below:
| E-mail: | cpgroup_compliance@cp.co.th |
| Address: | Corporate Compliance Office, Charoen Pokphand Group Company Limited 1 Fortune Tower, 17th Floor, Ratchadaphisek Road, Din Daeng, Din Daeng, Bangkok 10400 |
10. Changes to This Privacy Policy
The Company may make changes to this Privacy Policy from time to time to reflect any changes to our Processing of your Personal Data and to comply with the changes to the Laws on Personal Data Protection or any applicable laws. In this regard, the Company will notify you of any significant changes to the Privacy Policy and the amended Privacy Policy through appropriate means. The Company encourages you to review such communication in order to be aware of any changes made to this Privacy Policy from time to time.
Document code: CPG-003-FM-CCO-PDPA-EN-01-20220531 This Privacy Policy shall be effective from 12 may 2021
PERSONAL DATA PRIVACY NOTICE FOR PROCESSES RELATED TO PERSONNEL OF CHAROEN POKPHAND GROUP COMPANY LIMITED
1. General Provisions
For the purpose of complying with the Personal Data Protection Act B.E. 2562 (2019) and subordinate laws issued thereunder, including any amendments which may be made thereto, (“Laws on Personal Data Protection”) Charoen Pokphand Group Company Limited (“Company”) has prepared this personal data privacy notice for processes related to personnel of Charoen Pokphand Group Company Limited (“Privacy Notice”) to inform you regarding how the Company handles information which can or may identify you, whether directly or indirectly, according to the Laws on Personal Data Protection (“Personal Data”), for instance, the methods by which Personal Data is collected, used, disclosed or dealt with, whether by manual or automated means, such as recording, organization, storage, adaptation or alteration, retrieval, sending, transfer, disclosure or making available by any means, alignment, combination, prohibition of access or restriction, erasure or destruction (“Processing”, “Process”, “Processes” or “Processed”), as well as to notify you of the purposes for such Processing, the retention period of Personal Data, and your rights as the data subject. In this regard, the Company recommends that you read and understand the following terms under the Privacy Notice:
2. Groups or Categories of Persons whom the Company Collects Personal Data
Under this Privacy Notice, groups or categories of persons from whom the Company collects and Processes Personal Data are as follows:
2.1 Job applicants which means persons who may be selected to be personnel of the Company, whereby the Company may directly collect Personal Data from the job applicants or obtain his/her Personal Data from third parties;
2.2 Personnel which means persons who work or perform any duties for the Company and receive wages, welfare benefits, or any other compensations from the Company, irrespective of what such compensation is called, such as directors, executives, managers, employees, personnel. trainees, or any other persons having similar characteristics, but not including contractors or service providers which are business partners of the Company; and
2.3 Persons related to the job applicants and personnel which means persons related to the job applicants and personnel of the Company, and including persons whose Personal Data appear in the relevant documents and processes, such as family members (e.g., father, mother, spouse, and child, etc.), persons who may be contacted in case of emergency, reference person, beneficiaries, and guarantors, etc.
3. How the Company Collects and Receives your Personal Data
3.1 The Company collects and receives your Personal Data via the following methods:
(a) Personal Data which you directly provide to the Company
You may directly provide your Personal Data to the Company, such as when you submit job application forms and additional documents for job application to the Company whether by walk-in, apply at job application booth, such as apply through the Company’s website and including in the event that you attend a job interview, enter into a contract with the Company, and submit documents containing your Personal Data to the Company, etc.
(b) Personal Data which the Company automatically collects from you
The Company may collect your Personal Data by automated means, such as the use of Cookies or other similar technologies. For more details, please see the Company’s Cookie Policy
(c) Personal Data which the Company receives from third parties
The Company may receive your Personal Data from third parties, such as job application website of third party, your reference person, recruitment company, government agency, educational institution, social media source, or job application form and/or documents of persons related to you as you are a family member, persons who may be contacted in case of emergency, reference person, beneficiary, or guarantor of such person, etc.
3.2 In collecting your Personal Data, you will be informed of the details as set out in this Privacy Notice, including but not limited to, the lawful basis for the collection, use, disclosure and/or Processing of Personal Data in accordance with the lawful purposes, or in the event that the Laws on Personal Data Protection require your consent for any Processing of Personal Data, the Company will request your explicit consent.
3.3 Where the Company has previously collected your Personal Data before the Laws on Personal Data Protection have become effective, the Company will continue to collect and use your Personal Data in accordance with the original purposes of collection. In this regard, you have the right to withdraw your consent by contacting the Company using the contact details set out in Clause 9 of this Privacy Notice. However, the Company reserves the right to consider your request for the withdrawal of consent and proceed in accordance with the Laws on Personal Data Protection.
4. Collected Personal Data
Your Personal Data that is collected and Processed under this Privacy Notice, regardless of whether such Personal Data was directly provided by you to the Company or automatically collected from you by the Company, or was provided to the Company by third parties, includes the following:
4.1 Personal information, such as first name, last name, date/month/year of birth, age, sex, weight, height, identification number, photograph, signature, nationality, race, religion, marital status, military status, family member details (such as father, mother, spouse, and children, etc.), health condition, and biometric data (such as fingerprint, palm print, iris recognition and face simulation, etc.), etc.
4.2 Contact information, such as address, telephone number, fax number, e-mail, Line ID, and emergency contact person details, and reference person details etc.
4.3 Information on education and training, such as academic and training background (such as institution name, faculty, program, and year of graduation, etc.), academic certificate, transcript, language skills, computer skills, training and test details, and activities participated during the time of study, etc.
4.4 Information on job application, such as personal profile, working experience, details in resume/CV, criminal record, position applied, expected salary, interviewed details, evidence or reference documents, and details as appeared in the interview assessment form (such as assessment results, knowledge and experience, personal characteristics, team work, and working potentials), etc.
4.5 Information that is used as supporting evidence in the job application or in execution of juristic acts, such as Personal Data which appears in a copy of the national identification card, copy of passport, copy of change of name certificate, copy of house registration book, copy of military service certificate, copy of bank account book, copy of marriage certificate, copy of birth certificate, form for approval of salary of new staff and monthly staff, medical certificate, result of pre-employment medical check, form for specifying beneficiary, social security application form, letter of consent for personal background check, result of personal background check, employment contract, letter of guarantee for performance of employment contract, and relevant documents (such as certificate of employment specifying job position, copy of civil servant card, certificate of employment specifying salary, copy of business registration or document on the incorporation of the Company containing the name of guarantor for performance of employment contract as the owner or partner, etc.), directorship agreement, and power of attorney, etc.
4.6 Information on work and assessment, such as personnel code, position, department, affiliation, chain of command, performance assessment, working behavior, achievement and/or award received, training information, disciplinary action information, details which appear in personnel transfer document of the Company, personnel on loan contract, letter of resignation, and reason for the resignation, etc.
4.7 Information on benefit and remuneration, such as salary, wages, reward, bonus, pension details, welfare, bank account number, guarantor’s details, beneficiary’s details, social security details, provident fund details, tax details, tax deduction details, health benefit details (including for family member) and/or other benefits, Personal Data which appears in medical certificates, annual health reports, maternity leave forms, welfare money lending forms, salary reduction consent letters, receipts, invoices, compensation request forms (for accident and life insurance) and retirement benefit request form, etc.
4.8 Information on registration statistics, such as starting date, probation end date, working date and time, hours of work, hours of overtime work, annual leave, leave date, leave form, leave details including reasons for such leave, the Company entry and exit record, and usage record of systems of the Company, etc.
4.9 Technical information, such as log file, IP Address, and information that the Company collects through the use of Cookies or other similar technologies, etc.
4.10 Other information, such as voice recording of conversations, and photo and video recording by means of CCTV, any information that you sent to us for the website connecting such as comment and your location etc.
5. Purposes and Lawful Basis for the Collection, Use, Disclosure and Processing of Personal Data
5.1 The Company Processes your Personal Data for the purposes under lawful basis as follows (collectively, the “Purposes”):
| No. | Purposes | Lawful basis of the Processing |
|---|---|---|
| (a) | For the purpose of recruitment, job applicant selection, interview, and any transactions in relation to the recruitment process |
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| (b) | For the purpose of salary and benefit approval for the Company’s employees |
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| (c) | For the purpose of any other processes in relation to employment and placement of an employee into work, such as conducting medical check-ups before commencement of the job, beneficiary specification, social security registration, criminal record check, entering into an employment contract, and entering into a work guarantee contract, etc. |
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| (d) | For the purpose of management of welfare and benefit of personnel, including but not limited to welfare money loan, medical expense reimbursement, discounts for personnel, annual physical examination, insurance, and claims related to insurance |
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| (e) | For the purpose of the performance of duty of personnel according to the employment contract, employment agreement, appointment contract, or any other contracts entered into with the Company |
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| (f) | For the purpose of record of working time, payment of salary, bonus, remuneration or any other benefits |
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| (g) | For the purpose of the compliance with the laws relating to human resource management and legitimate orders of government agencies and relevant officers |
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| (h) | For the purpose of assessment of work or duty of the employees |
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| (i) | For the purpose of the management of training personnel, including but not limited to the collection of the names of persons who wish to attend the training, and the operation and management of registration and other facilities |
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| (j) | For the purpose of personnel transfer and secondment |
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| (k) | For the purpose of human resources management in other aspects, such as disciplinary punishment, termination of employment, resignation, and retirement, etc. |
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| (l) | For the purpose of communications with the job applicants, personnel and persons related to the personnel |
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| (m) | For the purpose of establishment, compliance, exercise or defense of legal claims of the Company |
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| (n) | For the purpose of monitoring, protecting and ensuring the security of persons and properties of the Company. |
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| (o) | For any transaction that is necessary and beneficial to you or those which are directly related to the purposes set forth above. |
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| (p) | For other purposes that the Company will notify you of |
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5.2 Your Personal Data which the Company will Process for the Purposes set forth in Clause 5.1 above that relate to the compliance with laws or contracts or are necessary for entering into contracts with you, is the data which is necessary for the achievement of the said Purposes. If you do not intend to provide such Personal Data to the Company, there may be legal implications or the Company may not be able to perform its duties pursuant to the contract which has been entered into with you or may not be able to enter into a contract with you (as the case may be). In such event, it may be necessary for the Company to decline to enter into the contract with you or to cancel the sale and purchase or the provision of any relevant services to you, whether in whole or in part.
5.3 In the event that the Company will Process your Personal Data in a manner and/or for purposes which are not consistent with the Purposes set forth above, the Company will put in place additional policies or notifications for the protection of Personal Data and/or send notice to you to provide explanations concerning such Processing of Personal Data. In this regard, you should review such additional policies or notifications in conjunction with this Privacy Notice (as the case maybe).
6. Disclosure of Personal Data
6.1 The Company may disclose your Personal Data in accordance with the Purposes and the rules prescribed under the laws to the following entities and persons:
(a) Charoen Pokphand Group, in and outside Thailand, including executives, directors, staffs, employees and/or relevant in-house personnel, and as necessary on a need-to-know basis for the Processing of your Personal Data.
(b) Business partners, service providers, and data processors designated or hired by the Company to perform duties in connection with the management/Processing of Personal Data for the Company in the provision of various services, such as employee’s medical check by business partners, information technological services, data recording services, payment services, mailing services, delivery services, printing services, health services, insurance services, training services, data analysis services, research services or any other services which may be beneficial to you or relevant to the Company’s business operation, such as commercial bank, hospital, life insurance company, and non-life insurance company, etc.
(c) Advisors of the Company, such as legal advisors, lawyers, auditors, or any other internal and external experts of the Company.
(d) Relevant governmental agencies which have supervisory duties under the laws or which have requested the disclosure pursuant to their lawful powers or relevant to the legal process or which were granted permission in pursuant to applicable laws, such as Department of Labour Protection and Welfare, Department of Skill Development, Department of Empowerment of Persons with Disabilities, Social Security Office, Department of Provincial Administration, Department of Business Development, Department of Intellectual Property, Office of the Personal Data Protection Commission, Office of Trade Competition Commission, Royal Thai Police, Office of the Attorney General, court, and Legal Execution Department, etc.
(e) Customers, vendors, contracting parties of the Company which you have contacted or are relevant to your duty or position, or any other persons in similar manners.
(f) Any persons or any other entities that you have given consent to disclose your Personal Data to.
6.2 The disclosure of your Personal Data to third parties shall be in accordance with the Purposes or other purposes permitted by law, provided that if the law requires your consent to be provided, the Company will request for your prior consent.
6.3 In the event that the Company discloses your Personal Data to third parties, the Company will put in place appropriate safeguards to protect the Personal Data that has been disclosed and to comply with the standards and duties relating to the protection of Personal Data as prescribed by the Laws on Personal Data Protection. Where the Company sends or transfers your Personal Data outside Thailand, the Company will ensure that the recipient country, the international organization or such overseas recipient has a sufficient standard for the protection of Personal Data. In some cases, the Company may request your consent for the transfer of your Personal Data outside Thailand, subject to the requirements under Laws on Personal Data Protection.
7. Retention Period
The Company will retain your Personal Data for the period necessary to fulfil the Purposes for which the Personal Data was Processed, whereby the retention period will vary depending on the Purposes for which such Personal Data was collected and Processed. The Company will retain Personal Data for the period prescribed under the applicable laws (if any) by considering the statute of limitations under the laws for any legal proceedings that may occur from or in relation to the documents or Personal Data collected by the Company and having regard to the Company’s business practices and relevant business in relation to each category of Personal Data.
In this regard, the Company will retain your Personal Data for the period not exceeding 10 years, starting from the date your legal relations/transactions with the Company come to an end. However, the Company may retain your Personal Data for a longer period of such time prescribed if the laws permit or such retention of Personal Data is necessary for the establishment of the right of claim of the Company.
After the period of time set forth above has expired, the Company will delete or destroy such Personal Data from the storage or system of the Company and other persons providing services to the Company (if any) or anonymize your Personal Data, unless in the event that the Company can continue to retain such Personal Data as prescribed by the Laws on Personal Data Protection or other applicable laws. In this regard, for additional details regarding the retention period of your Personal Data, you can contact the Company by using the contact details set out in Clause 9 of this Privacy Notice.
8. Your Rights in relation to Personal Data
As the data subject, you have the following rights in relation to your Personal Data, subject to the rules, methods and conditions under the Laws on Personal Data Protection. In this regard, if you wish to make a request to exercise your rights, you can contact the Company by using the contact details set out in Clause 9 of this Privacy Notice.
8.1 Right of Access You have the right to access your Personal Data and may request that the Company provide you with a copy of such Personal Data in accordance with the requirements under the Laws on Personal Data Protection.
8.2 Right to Data Portability You have the right to obtain your Personal Data, including to request that your Personal Data is transmitted to another data controller or to you, except where it is technically unfeasible, in accordance with the requirements under the Laws on Personal Data Protection.
8.3 Right to Object You have the right to raise an objection to the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.4 Right to Erasure You may request that the Company delete, destroy or anonymize your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.5 Right to Restriction You have the right to request that the Company restrict the Processing of your Personal Data in certain circumstances prescribed under the Laws on Personal Data Protection.
8.6 Right to Rectification You have the right to request that your Personal Data be rectified if the Personal Data is inaccurate, not up-to-date, incomplete, or may cause a misunderstanding.
8.7 Right to Withdraw Consent If the Company relies on your consent as the lawful basis for Processing your Personal Data, you have the right to withdraw such consent which has been provided to the Company at any time.
8.8 Right to Lodge a Complaint If you have any concerns or questions about any aspect of the Company’s practices in relation to your Personal Data, please contact the Company using the contact details set out in Clause 9 of this Privacy Notice. Where there is reason to believe that the Company is in breach of Laws on Personal Data Protection, you have the right to lodge a complaint to the expert committee appointed by the Personal Data Protection Committee in accordance with the rules and methods prescribed under the Laws on Personal Data Protection.
However, the Company reserve the right to consider your request to exercise your rights and act in accordance with the requirements under the Laws on Personal Data Protection.
9. How to Contact the Company
The Company has designated Charoen Pokphand Group Company Limited as the coordinator for matters relating to the Company’s Personal Data protection. If you have any questions or would like to exercise your rights as set out in this Privacy Notice, you may contact the Company using the contact information provided below:
| E-mail: | cpgroup_compliance@cp.co.th |
| Address: | Corporate Compliance Office, Charoen Pokphand Group Company Limited 1 Fortune Tower, 17th Floor, Ratchadaphisek Road, Din Daeng, Din Daeng, Bangkok 10400 |
10. Changes to This Privacy Policy
The Company may make changes to this Privacy Policy from time to time to reflect any changes to our Processing of your Personal Data and to comply with the changes to the Laws on Personal Data Protection or any applicable laws. In this regard, the Company will notify you of any significant changes to the Privacy Policy and the amended Privacy Policy through appropriate means. The Company encourages you to review such communication in order to be aware of any changes made to this Privacy Policy from time to time.
Document code: CPG-004-FM-CCO-PDPA-EN-01-20220531 This Privacy Policy shall be effective from 12 May 2021